Role synopsis

The job holder will be responsible for all administrative activities for the Office services Team.

Key accountabilities

The Office Support Analyst is accountable for providing full administrative Support to the Office services Team.

Main duties will include:
• Manage the calendars when required
•Organize and schedule appointments
•Plan meetings and take detailed minutes for office services activities
•Prepare letters, reports, PowerPoint presentations to support PRO or office service Lead
•Develop and maintain the office Support share folder.
•Order office supplies and research new deals and suppliers
•Book travel arrangements & hotel arrangement
•Submit and create shopping carts through SAP system.
•Provide general support to visitors
• Cover for the receptionist when required
•Act as the point of contact for internal and external clients to office Support team
•Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
•Set-up on-site/off-site meetings and conferences, setting up catering, transportation, material preparation, etc.
•Coordinate the arrangements of transportation with logistic team if needed.
•Assist the guests and contractors for hotels booking
•Support others team for admin work.
•Coordinate with Printing Press agency for business cards request.
•Handling DHL external mail.
•Ordering stationary through SAP for both the office and field when required
•Monitoring the supply within the BP office
•Sending field stationary orders
•Coordinate for BP lunch Banquet and meeting lunch requests
•Coordinate for BP office refreshments.
•Arranging for medical check-up for new employee
•Following with the clinic for medical check-up report
•Handling petty cash for the department
•Arranging all paper work for the new and renewal employee
• Provide Email assistance as necessary
• Support the arrangement of meet & greet at airport
• Handle all PRO tasks such as VISAs, Work Permits, Labour Cards, MoMP registration, …

• Input Gifts & Entertainment information
• Perform miscellaneous duties/tasks as required, such as organizing
and streamlining the office space and filing system, managing the
distribution lists etc
• Maintain strict confidence in the work environment

Essential Education

Diploma holder in Administration, Tourism , Business,

Essential experience and job requirements

  • Degree with Minimum of 5 years or diploma with minimum of 7 years 
  • Only for Omani nationals 

Other Requirements (e.g. Travel, Location)

There are no additional requirements. Please respond with N/A below.

Desirable criteria & qualifications

Omani only

Relocation available

No

Travel required

No

Is this a part time position?

No

About BP

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

Government & Public Affairs exists to develop and execute a comprehensive public affairs strategy – including public affairs, media relations, community and local government relations, and crisis response – that supports the achievement of BP’s business objectives. GPA develops budgets for contributions, advertising and sponsorship expenditures, and oversees implementation of such budgets once approved.

 

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