Job description

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Role Summary

Provide Senior-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling meetings.

Key responsibilities


  • Manage and maintain executives’ schedules
  • Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
  • Make travel arrangements for executives
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • File and retrieve corporate documents, records, and reports
  • Greet visitors and determine whether they should be given access to specific individuals
  • Prepare responses to correspondence containing routine inquiries
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
  • Compile, transcribe, and distribute minutes of meetings
  • Attend meetings to record minutes
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
  • Meet with individuals, special interest Group’s and others on behalf of executives, committees and boards of directors
  • Set up and oversee administrative policies and procedures for offices or organizations related to executive office
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures


    Work interactions

    Internal relationships:

    • Management Committee
    • Corporate functions

    External relationships:

    • Government agencies
    • Professional bodies


    Education and certifications

    • Minimum Bachelor’s Degree in Marketing, Business Administration or any related area
    • MBA or other relevant post-graduate degree is an advantage


    • 6 years of experience leading an executive office
    • Strong contacts in Omani government and aviation industry are an advantage
    • Experience in technology is an advantage



    • Excellent leadership and managerial skills
    • Excellent communication skills (oral, written, presentation)
    • Strong project management skills (including change management)
    • General computer literacy (Microsoft Office e.g. Word, Excel, PowerPoint, etc.) mandatory
    • Facilitating alignment among multiple stakeholders and managing internal customer needs
    • Fluent English language is mandatory
    • Fluent Arabic language is mandatory


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